Logistics/IT Internship with ACTED (Agency for Technical Cooperation and Development)

Organization: ACTED (Agency for Technical Cooperation and Development)

Duty Station: Kampala, Uganda

Reports to: Logistics Officer

About US:ACTED (Agency for Technical Cooperation and Development) is a non-governmental organization created in 1993. Independent, private and not-for-profit, ACTED respects a strict political and religious impartiality and operates according to non-discrimination and transparency principles. ACTED’s vocation is to support vulnerable populations worldwide and to accompany them in the construction of a better future. The programmes implemented by ACTED in Africa, Asia, Middle East and Latin America/Caribbean, aim at addressing the needs of the populations affected by wars, natural catastrophes and/or economic and social crisis. ACTED has been present in Uganda since 2007, and currently implements its interventions in Karamoja, West Nile, South West and Northern Uganda

Key Duties and Responsibilities: Logistics·         

Ensures that organization Procurement Guidelines are strictly applied;·         

Collects all the day-to-day order forms and ensures the timely procurement of project and office necessary goods and services, in a transparent and accountable manner;·         

Collect quotations from the market respecting the specifications of the request and purchase procedure.·         

Handle procurement according to procurement scenarios requirement.·         

Ensure transportation for the item to the requester by coordinating with the user departments.·         

Get a receipt against the delivery. (way bill, internal delivery note, reception…)·         

Management of all administrative aspects and all paper work in logistic department;·         

Follow-up of the orders from with program managers and head of departments;·         

Follow-up of the deliveries of consignments, being continually in touch with stock keepers to ensure that the deliveries are being done promptly, pushing the contractors  to carry out their responsibilities;·         

Follow-up of the FLAT folders, making sure that every contract has all supporting documents attached;·         

Keeping a computerized track of all purchases- OFU and Assist(ACTED online);·         

Working closely with Finance department regarding allocation of purchases and reparation of vehicles;.·         

Management of assets, controlling and checking that the asset’s inventory and follow-up is being properly done;·         

Inventory management following ACTED warehouse management procedures.

IT Responsibilities·         

Install and configure computer hardware operating systems and applications·         

Monitor and maintain computer systems and networks·         

Talk staff or clients through a series of actions, either face-to-face or over the phone, to help set up systems or resolve issues·         

Troubleshoot system and network problems, diagnosing and solving hardware or software faults·         

Replace parts as required·         

Provide support, including procedural documentation and relevant reports·         

Follow diagrams and written instructions to repair a fault or set up a system·         

Support the roll-out of new applications·         

Set up new users’ accounts and profiles and deal with password issues·         

Respond within agreed time limits to call-outs·         

Work continuously on a task until completion (or referral to third parties, if appropriate)·         

Prioritize and manage many open cases at one time·         

Rapidly establish a good working relationship with customers and other professionals, such as software developers·         

Test and evaluate new technology·         

Conduct electrical safety checks on computer equipment.

Qualifications, Skills and Experience: ·         

The applicant for the ACTED Logistics/IT Intern job must hold a Bachelor’s degree  in Logistics, procurement and Information Technology·

One year of experience in Procurement, Logistics and Information Technology especially with NGO is an added advantage.·         

Ability to travel and work under pressure·         

Very good communication skills (both spoken and written) and ability to work as a team player·         

Computer Literacy Skills- Ms Excel, Ms Word.·         

Flexibility and adaptability·         

Strong team spirit

How to Apply:

All suitably qualified and interested candidates are invited to send their applications accompanied by detailed CV and daytime telephone numbers of three professional referees to Uganda.jobs@acted.org.  The subject line should read Logistics Intern.
NB: Only shortlisted candidates will be contacted.
Deadline: 9th January 2019 by 5.00pm.

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